Website Lydia Place

POSITION TITLE: ADMINISTRATIVE ASSISTANT

MISSION: To disrupt the cycle of homelessness and promote sustained independence for current and future generations.

VISION: A compassionate community where everyone has a home and the opportunity to thrive.

SUPPORTED BY: HR & Operations Manager

SALARY RANGE: $19.00-$25.00/hour, 40 hours/week, non-exempt
Candidate offers consider experience, qualifications, and internal equity.
Entry wage typically in the first third of the range.

BENEFITS PACKAGE: 21 days of paid time off (PTO) per year (prorated for Regular PT employees based on FTE rate); 12 paid holidays; agency sponsored healthcare plan (for Regular employees working 30 or more hours per week); Employee Assistance Program (EAP); 3% employer contribution to 403(b) Retirement Plan after 1 year of employment; supportive work culture; family friendly and flexible scheduling.

POSITION SUMMARY: The Administrative Assistant is an office-based position that provides integral operational and administrative support to all programs and departments of Lydia Place.

LYDIA PLACE VALUES:

COMMUNITY
We believe strong healthy communities are the foundation to a better world.

EQUITY
We believe it is our responsibility to actively challenge systems of oppression. We recognize a majority of those experiencing homelessness have been marginalized.

UPSTREAM IMPACT
We believe that the best way to eliminate homelessness is to look beyond short-term solutions and focus on breaking the generational cycle of poverty.

EMPLOYEE WELLNESS
We value each other as humans first. We know that the best outcomes for our clients and our community are achieved when our team is healthy and thriving.

 TO APPLY: Email resume and detailed cover letter outlining your interest, qualifications, experience, or information that may not be encompassed in your resume such as lived experience that as it relates to this position, in attached .doc or .pdf format to HR & Operations Manager, Haley White at haleyw@lydiaplace.org. You may also submit hard copy materials via PO BOX 28487 Bellingham, WA 98228. Position open until filled.

EQUAL OPPORTUNITY EMPLOYMENT: Lydia Place is an equal opportunity employer. Employment decisions are based on merit and business needs, and not on the basis of race, sex/gender, religion/creed, pregnancy, age, physical or mental disability, marital status, national origin, genetic markers, military or veteran’s status, sexual orientation or any other characteristic protected by applicable federal, state or local law.

Real-world experience has value in the workplace. Individuals who identify with non-dominant groups, who have experienced poverty and had first-hand knowledge working with system resources, and who have relevant, lived experience equivalent to minimum qualifications are encouraged to apply.

MINIMUM QUALIFICATIONS:

  • Demonstrated experience equivalent to an Associate’s Degree in Communications, Social Sciences, Business, Public Administration or related fields AND 1 year of relevant experience
  • Experience working with diverse groups of people
  • Proficiency with word processing, Microsoft Office programs, and cloud-based internet software
  • Completion of background investigation that includes social security verification, professional reference checks, and a federal criminal background investigation
  • Valid driver’s license, access to a vehicle and proof of insurance required
  • Proficiency in Spanish, Russian, or Sign Language preferred

Due to Washington State mandate, all Lydia Place employees and volunteers are required to have full COVID-19 vaccination and ability to furnish proof of such by first day of work for continued employment. Exceptions for individuals with a medical reason or bone fide religious belief will be reviewed and determined by Lydia Place Directors.

REQUIRED CORE COMPETENCIES:

Anti-Oppressive Lens
Must be able to adopt anti-oppression, anti-racist, and trauma-informed framework to navigate complex systems of racism, poverty, homelessness, violence against women and children and other systems of oppression.

Effective Communication
Must be able to read and interpret documents, write reports, correspond verbally and in writing with clarity, and must embody active listening skills. Must be able to ask for help when needed and offer help to others when appropriate as well as give and receive feedback. Supports and explains reasoning for decisions.

Initiative
Ability to assess and identify actions to address issues independently while knowing when to ask for appropriate support.

Organization
Effectively able to manage time and develop and carry out complex timelines and action plans.  Able to follow policies and procedures.

Integrity
Responsible, reliable, and accountable for actions in all settings. Open and honest about own strengths, limitations, and boundaries.  Able to maintain confidentiality and commitments.

Emotional Intelligence
Must have an awareness of own emotions and be able to manage them while also being able to understand and respond appropriately to the emotions of others. Effectively manage disagreements. Ability to manage frequent high stress situations.

Open-mindedness
Adept at holding space for opposing ideas and embrace diversity in all areas of the workplace.

Courage
Willingness to step outside of your comfort zone to address uncertainty, fear, discomfort, inequities.

Curiosity
Positive change and innovation requires that we ask questions. The why’s, why nots, and what-ifs are crucial to this work and we encourage and expect employees to ask questions. We look for curiosity about ourselves, our workplace, the people, and families we serve, and the larger community.

Flexibility
Able to adapt and pivot as situations arise that are unexpected and/or challenging. Embrace needed change and manage well when faced with ambiguity.

Creativity
Thinking outside the box, resourcefulness, trying new things, approaching things differently and moving beyond the status quo.

Collaboration
Embraces a team approach with colleagues, community partners, and can work both individually and part of a team when needed. Supports organizations goals and values.

ESSENTIAL DUTIES AND RESPONSIBILITIES:

  • Offer vision, creativity, and enthusiasm to employees and community members to support the mission of Lydia Place
  • Participate in creating and maintaining a workplace that values diversity and is free of racism, sexism, heterosexism, and other discriminatory practices
  • Provide general support to the function of agency operations including, but not limited to: answering agency main line phone, greeting visitors, accepting donations, retrieval, process and distribution of agency mail and employee goods
  • Management and stock of agency supplies and orders
  • Coordinate staff appreciation activities including: monthly staff appreciation program, holiday celebration, team retreat, staff birthdays and other opportunities
  • Assist in maintenance and administration of agency calendars for gatherings including: agency trainings, staff meetings, board meetings and other events as requested
  • Assist HR & Operations Manager in relationship management with agency operations business partners
  • Prepare meeting materials and record minutes at agency Board and Team Meetings
  • Record all fiscal donations and track deposits with support of Finance team
  • Oversee and manage program verification and insurance claim disputes in collaboration with Finance and Mental Health teams to ensure timely and accurate reimbursement
  • Light furniture assembly, as needed
  • Provide additional administrative, logistical and operational support to all programs as needed and as approved by supervisor
  • Other duties as assigned

The physical demands described here are representative of those that must be met by an employee to successfully perform essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The employee must occasionally lift and/or move up to 30 pounds. Specific vision abilities required by this job include close vision, distance vision, and depth perception. While performing these job duties, the employee is regularly required to listen to others and provide verbal feedback. The employee is required to sit for extended periods of time. Employee also is frequently required to stand, walk, climb, or balance.

To apply for this job email your details to haleyw@lydiaplace.org